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Introduction to SuperOffice identity management

In this article

    All you need to know about identity management in SuperOffice CRM Online. Creating new user accounts; resetting passwords; federated IDs; identity providers; single sign-on; automatic user provisioning with SCIM, and what's the fuzz about SuperID?

    We have been moving customers to SuperID for a while to standardize sign-in services and modernize the platform. It also strengthens security and resolves some of the username/password issues we have experienced in the past.

    SuperID is a sign-in service and a federation gateway towards the identity providers. The SuperID sign-in service has 2 levels - basic and federated. Either with a SuperOffice password or delegated to an identity provider (IdP).

    The sign-in service determines how you get access to SuperOffice CRM Online and who manages your credentials.

    Federated IDs make it easier for the user to sign in and increase the security of your identity management solution.

    Terminology

    Tenant - the instance in SuperOffice CRM Online serving a customer. Sometimes simply referred to as customer or customer installation in light-weight and user-facing documentation. If an online system has multiple instances (such as SuperOffice CRM Online), we commonly say it is multi-tenant.

    Identity provider (IdP) - federated identity is a generic term for establishing a person's digital identity by delegating to a trusted 3rd party as opposed to a centralized domain of trust. It refers to where the user stores their credentials.

    The trusted 3rd party is the identity provider (IdP). When accessing a new service, you have probably been presented with Sign in with Facebook or Sign in with Google as an alternative to creating a new user account. For you as a user, this means that you can use your existing account to sign in to multiple services - fewer passwords to remember.

    Password hash - we never store actual passwords, not even the encrypted version of them, in the CRM database or SuperID. Instead, we store a hash - an encrypted value that we can use to validate a password. We calculate the hash based on an industry-standard algorithm and store the random-looking string of characters. The transformation from a human-readable entered password to hash is a one-way operation: we can't reconstruct the password, so resetting a password means to generate a new hash for a new password.

    SCIM - a common language used to describe what an identity is and how to handle it. With SuperOffice you can user SCIM to automate user provisioning from Azure AD.