What is SuperOffice Travel Gateway?
Using SuperOffice Travel Gateway, you can automate the tasks that the systemadministrator usually performs in connection with Travel, by specifying that a process should run automatically at a particular time.
Using SuperOffice Travel Gateway
SuperOffice Travel Gateway can be used both centrally and locally, by users with user level 0 and by Travel users. A user can be logged in to both SuperOffice SIX and SuperOffice Travel Gateway simultaneously.
The Gateway program is SOTRVGATE.EXE and is installed on the network in the SuperOffice program folder. The file can be copied manually to your local program folder.
To use the program:
1. Double-click SOTRVGATE.EXE (you can also create a shortcut to the file) to log in to the program. This dialog box appears:
2. Enter your user ID and password and click OK.
3. Select Inactive under Execution status if you want to make changes.
Note: In order for SuperOffice Travel Gateway to perform activities, you must remember to reset the execution status back to Active once you have made any changes required.
4. Check Start overdue activities immediately on activation if you want delayed activities to be started when you log on. If you don’t check this option, activities will be delayed until the next time they are actually run, meaning that the existing operational schedule will continue. We’ll now be looking in more detail at adding, editing, deleting and executing activities.
Adding New Activities
To add a new activity to be run automatically:
1. Run SuperOffice Travel Gateway if it isn’t already running.
2. Click New to open the dialog box where you specify what SuperOffice Travel Gateway should do.
3. In the Type field, select the activity from the list box. You can choose from these options:
• Sign On – OBSOLETE from 6.3 SR1 we do this for each task there. Gateway can remain open permanently. If the program is not signed on, the sign on is done automatically when anactivity runs.
• Sign Off – OBSOLETE from 6.3 SR1 we do this for each task there. If you want Gateway to sign off once a task has completed. Gateway doesn’t need to be signed on permanently.
• Read updates – when you want to specify that SuperOffice SIX should read updates (UP files) residing in a particular user’s Travel folder on the server.
• Write updates – when you want SuperOffice SIX to create an update log (DWN file) for a specified user.
• Generate Prototype – when you want to generate a new prototype for a particular area. It is a good idea to run this outside normal office hours, because local updates cannot be run while the prototype is being generated.
• Read updates from all users – when you want to read in all UP-files residing in users’ Travel folders on the server.
• Write updates to all users – when you want to write new DWN files for all active Travel users.
• Generate Prototypes for all areas – when using SuperOffice Area Management and you want to create prototypes for all areas.
• Execute program/batch file – when you want SuperOffice Travel Gateway to run a backup or a BAT file to copy files and so on.
• Create signal file – when you want to create a file named SIGNAL.DAT in a specified folder. This option is used to initiate a further instance of SuperOffice Travel Gateway.
Remote Travel Server – runs Remote Travel Server, which is the program that receives and processes the lists of required documents created by Remote Travel Client (on the local PC). For example, you can specify that Remote Travel Client should retrieve all documents for a particular company. On the server side a search is run which corresponds to the client’s specified criteria and finds which documents should actually be transferred. Clearly Remote Travel Server should be run just before or just after you have read or written updates for Remote Travel users. There is no comparable function serving the satellites.
4. Under Scheduling, you can choose from the following options:
• Immediately after the preceding task.
• Interval – all combinations of time and date.
• When signal file exists. If you select this type of scheduling for an activity, the activity starts when it finds a signal file. Once the activity has finished running, the signal file is deleted.
5. Click OK to return to the main Gateway window. Once an activity has been performed, the date is automatically changed to the next scheduled time.
6. Once you have made the required changes, you need to reset the execution status back to Active so that SuperOffice Travel Gateway can perform the activities.
Note: You must not close the Gateway program. If you do, the activities will not be performed until you start the program again.
The SOTrvGate.exe takes username and password as parameter, so you may create a shortcut to SOTrvGate.exe